One Platform.
Two Powerful Options.
e-Track Web Software connects all your key cabinets, asset lockers, LOTO systems, and yard solutions into one secure, cloud-based platform. Choose the software that fits your operation and get professional and straightforward training.
What is e-Track Web Software?
e-Track Web Software is the central control platform behind every e-Track system. It gives you real-time visibility of keys, assets, users, and activity across your entire organisation, all from a single dashboard. From access control and reporting to alerts and compliance, the software ensures every action is logged, traceable, and easy to manage.
Visibility
Gain real-time visibility across all connected systems, sites, and users. Instantly see key status, asset location, and activity as it happens, all from one central platform.
Control
Manage access with confidence using role-based permissions and secure authentication. Control who can access keys, assets, or systems, and apply rules that align with your operational needs.
Reporting
Track every action with detailed logs and clear reporting. From daily activity to audit-ready records, the platform ensures accountability, compliance, and informed decision-making.
Choosing the Right Option
Contact salesOur Standard software package is perfect for small to medium businesses looking for a reliable, secure, and intuitive key management solution. It contains everything someone looking for such a system would expect.
The Enterprise software package is ideal for large organisations that require a fully customisable and scalable solution. Packed with added benefits and the option to add additional modules where required.
Standard
- Real-Time Key & Asset Data
- User & Group Permissions
- Comprehensive Reports
- Cloud Connectivity
- Multi-Site Control
Enterprise
- Everything in Standard
- Machine Learning
- Automated Notification System
- Enhanced Dashboard
- Various Addon Modules
Compare The Options
Both software options are designed for businesses that need reliable, easy-to-use control without unnecessary complexity. They deliver all the core tools required to securely manage keys and assets on a day-to-day basis.
| Features | Standard | Enterprise |
|---|---|---|
| User Management | ||
| Real-Time Monitoring | ||
| Real-Time Audit Trails | ||
| Audit Trail History | ||
| Data & Reporting | ||
| Multi-Site Control | ||
| Cloud Updates & Scalability | ||
| Smart Alerts & Notifications | — | |
| Customisable Dashboards | — | |
| Cabinet Return Questions | — | |
| Microsoft SSO Capability | — | |
| Additional Module Options | — |
Standard Web Software
The Standard software package is our baseline software designed to encompass the very best of key management systems. If you are looking for a clean, professional and intuitive system to monitor key activity and apply user permissions across your company, this is the perfect software to pair with a key management system. Gain total control with real-time tracking, automated workflows, and detailed audit trails to enhance security and operational efficiency.
Multi-factor Authentication
Authentication can be setup to ensure the correct users are always in control of their keys.
User & Group Permissions
Assign, restrict, or remove access instantly based on user roles or departments.
Cloud Connectivity
Manage systems remotely and access data anywhere through secure cloud hosting.
Multi-Site Control
Link multiple sites under one account, giving complete visibility across your operation.
Alerts & Notifications
Receive automatic alerts for overdue keys, unauthorised access, or system faults.
Audit Trail Logging
Every action is recorded to ensure full compliance with internal policies.
Enterprise Web Software
The Enterprise software package introduces a smarter, more connected way to manage keys and assets. Building on the standard solution, Enterprise adds enhanced functionality and modular tools that adapt to your business requirements. With built-in machine learning, the system delivers intelligent reporting, predictive insights, and automated email notifications based on user behaviour and daily routines. Designed to evolve with your operation, it gives organisations the power to work faster, smarter, and with complete visibility across every site.
Machine Learning
The software learns from system usage to predict patterns, optimise reports, and flag irregular activity.
Modular Architecture
Additional software modules to suit your operational needs. Scales with your business.
Enhanced Dashboard
Visualise system activity through interactive charts and analytics for more informed decisions.
SSO Capability
Centralised authentication that aligns with enterprise security policies and IT standards.
Alerts & Notifications
Real-time alerts notify users and managers of overdue keys, system activity, or unusual patterns.
Vehicle Circulation
Automate fleet rotation to improve efficiency and increase fleet utilisation.
Enterprise Modules, Unlimited Possibilities.
Explore the various modules that can be added to the Enterprise software for full control and ultimate scalability.
1. Individual & Group Bookings
Allows for booking vehicles in advance, paired with vehicle circulation for fleet efficiency.
2. AI Driven Insights
Get predictive analytics and smart alerts that anticipate risks before they happen.
3. Workflow Tracker
Eliminate manual processes with customisable, automated task flows. This helps the management of servicing areas in dealerships.
4. VOR Feature
Defect questions allow for automatic key lock-off. Allowing servicing teams to know exactly what vehicles need to be worked on.
5. Custom Return Questions
Customise user key return questions, for a complete overview on key retrieval.
6. Requested Modules
That’s right, we take requests for new modules and integrations. We always work with our customers to improve our systems.
Connected to Everything
The e-Track Web Software acts as the central management platform for your entire key control ecosystem. While it provides remote visibility, configuration, and reporting, all physical access and user interaction takes place directly through the e-Track Touchscreen Software installed within each cabinet.
Part of the e-Track Ecosystem
Frequently Asked Questions
The Dashboard provides a centralised overview of all assets, including current usage, availability, and security status. You can see which assets are checked out, who has them, and any recent activity logs. Alerts are also displayed for any security breaches, overdue returns, or maintenance reminders, ensuring you stay up-to-date on asset security and availability.
The Work-in-Progress (WIP) Tracker helps monitor assets that are actively in use across different projects. This feature shows each asset's status, assigned personnel, and expected completion time. It’s designed to keep you informed about which assets are committed to ongoing work, reducing scheduling conflicts and improving resource allocation for your team.
The Bookings feature allows you to reserve assets for specific dates and times, ensuring availability when you need them. You can make bookings directly from the dashboard, select specific assets, and set up reminders for upcoming reservations. This feature also integrates with the key cabinet to allow for seamless pickup and return scheduling.
The Vehicle Tracking module offers detailed tracking of all company vehicles, including real-time location data, user assignment, and usage history. By accessing User Info, you can also verify who is currently using each vehicle and confirm they meet compliance requirements (e.g., having the necessary authorisation). This feature helps maintain accountability, ensures vehicle security, and supports compliance standards for all users.
The e-Track software platform includes an open REST API that enables integration between external systems and e-Track asset management, including creating, updating and removing assets and users. The API is fully documented and easy to use. We also offer webhooks as a method to update systems based on events that happen within the e-Track system - such as recording asset movements.
We can integrate with all kinds of systems like fleet and dealerships management, access control and booking systems. Development support is available, and the e-Track software development team is available to create custom integrations upon request.