Electronic Key Management Solutions
e-Track key management systems eliminate key loss, improve security, accountability, and provide complete audit trails. Trusted by over 350+ UK businesses, including automotive dealerships, police forces, property managers, and logistics operations.

Trusted by Leading UK Organisations

























































Key & Asset Management Solutions

Key Cabinets
Securely store, track and control access to keys with a complete audit trail.

Yard System
Prevents unsafe pullaways by controlling key access and dock operations.

e-Drop System
Provides 24/7 secure, self-service key collection and return with a full audit trail.

Checkpoints
Adds tracking of keys and assets through every stage of a workflow.
Cloud Hosted Web Software
e-Track Web Software is the central control platform behind every e-Track system. It gives you real-time visibility of keys, assets, users, and activity across your entire organisation, all from a single dashboard. Take key visibility, control and reporting to the next level.

Your Challenges. Our Solutions.
Why Your Business Needs a Key Management System? Most organisations still using keys on hooks or manual logbooks face three critical problems:
Increased Productivity
Reduce time spent searching for keys with real-time transaction logs, rapid key location tools, and automated overdue return alerts. Improve accountability, eliminate lost key frustrations, and keep your team focused on more productive tasks.
Clear Audit Trail
Maintain complete accountability with a detailed record of every key movement. Exportable reports, role-based permissions, and comprehensive audit logs make compliance, investigations, and audits simple and efficient.
Zero Security Breaches
Protect keys and assets with secure, tamper-resistant cabinets, flexible access methods, and instant unauthorised access alerts. Calibrated key positions ensure every key is accounted for, helping prevent losses and strengthen site security.
The Key Cabinet Process
Explore the e-Track process, designed to simplify key management and enhance security for your business in 6 simple steps.
1. The System
Store vehicle or facility keys in our intelligent key management system. Each key is tracked with impact resistant RFID key tags for seamless reliable dentification.
2. The Setup
Staff authenticate using PIN, fingerprint, or access card. Only authorised personnel can access specific keys based on permissions you set assign in e-Track web.
3. Connect
Our cloud-hosted key management software logs every action. View live dashboards, receive instant alerts, and securely export detailed audit reports

4. Cross-system Compatibility
Our systems are designed to work seamlessly with each other across multiple sites, the perfect solution for continuous growth.
5. Central Control
Admin level permissions allow businesses to control who has access to what key, cabinet and group all from one centralised software platform.
6. Insights & Expansion
Run reports, prove compliance and integrate via API. Ensuring that our solutions integrate seamlessly with your existing setup.
Quality You Can Trust





















Built to Last. Trusted to Perform.
Join 350+ organisations that switched to e-Track in the past 5 years for superior quality, local support, and unbeatable value.
Engineered for Longevity
Unlike competitors using lightweight aluminium, e-Track electronic key cabinets are manufactured in the UK from 1.5-3mm high-grade mild steel with 3-6mm reinforced doors. Our systems are designed to operate for 15+ years, reducing total cost of ownership.
Intelligent Innovation
e-Track holds 7 UK patents for key management innovations. We invested over £4 million in R&D (2020–2025) to deliver cutting-edge features like beacon warning systems, biometric readers, and cloud-based fleet integration that others can't match.
Allianz Approved Insurance
Every e-Track high-secure key cabinet meets Allianz insurance-approved standards with 7-lever key override, multi-point locking bars, encrypted access protocols, and tamper-proof construction. The most secure cabinet on the market.
Scalable & Connected
Whether you manage one location or 50, e-Track key management software scales effortlessly. Integrate with existing access control systems, Dealership Management Systems (DMS), and fleet management platforms via our robust web API.
Trusted by Top Businesses
From Marriott Hotels and Hyatt to Vertu Motors and Big Motoring World, e-Track is the key management system of choice for organisations that demand reliability, security, and proven ROI.
UK Support & Solutions
Get expert installation, training, and ongoing support from our Birmingham-based team. We offer flexible purchase plans, hire options, and financing to match your budget without compromising on quality.
What Our Valued Customers Say
We aim to provide excellent customer service for all of our clients.

"e-track has revolutionised our processes by reducing admin time and giving us a clear audit log of activity. Large-scale vehicle key handouts are now automated and effortless, which has made day-to-day operations far more efficient. The e-Track team have also been great to work with and very supportive throughout."
Jamie KeenManaging Director
“As part of launching our new BYD franchise in Cardiff, we introduced an additional e-Track e200 key cabinet to support our growing vehicle fleet. The system gives us clear control, security, and accountability over vehicle keys, fitting seamlessly into our daily sales and service operations. It’s a reliable solution that supports our business as we continue to grow.”
Andrew DaviesBYD General Sales Manager
“Since the e-Track system has been fully embedded, it has helped improve the efficiency of our workshop operations by providing clear visibility of keys and reducing delays in locating them. The system has brought structure and confidence to our key management process and now works reliably as part of our daily routine.”
Ru KananiHead of Business
"The London Clinic, one of the UK's largest independent hospitals, upgraded its entire key management estate with e-Track. The switch-over was smooth with minimal downtime, introducing a cloud-based platform that gives staff faster access, easier reporting, and complete audit trails across departments."
London Clinic Employee.webp)
“At Embassy Gardens, Ballymore has seen major improvements in efficiency and security since implementing e-Track. The system is ideal for concierge operations, ensuring complete traceability, removing risk, and improving service. e-Track’s responsive support team has made a noticeable difference in our daily operations. Special thanks to Prez for excellent training and support."
Paul RichardsHead Concierge
“At Hatfield’s, our manual key processes were a challenge. After reviewing the market, we chose e-Track, which has been a game-changer. The key cabinets and easy-to-use software have brought accountability, improved efficiency across multiple locations, and made the job easier for our teams. I highly recommend e-Track to anyone looking to boost performance and customer service.”
Jay GrantHead of Business
“The whole process was brilliant from start to finish. From arranging cabinet quantities to installation and training, everything was easy and gave me confidence in using the system. The sleek, well-designed solution fits our luxury development perfectly. 5 stars from me highly recommend e-Track and the entire team, including Dan, Adam, Sally, Michael, and Prez for outstanding support.”
Eraldo AhmetajDevelopment Manager
“The e-Track Key Cabinet has been a game-changer for our organisation. It provides security, organisation, easy access to keys, and full accountability. The tracking system is intuitive and reliable, giving us peace of mind knowing exactly who accessed each key. Highly recommended for any business needing a smart key management solution.”
Ryan SaundersGeneral Sales Manager.webp)
“VW Bridgend recently installed the e-Track electronic cabinet, and the whole experience was smooth and efficient. Installation was quick and tailored to our site. Key organisation is now far easier, and we feel more secure knowing everything is stored safely in one place. Highly recommend.”
Gareth DownesHead of Business
"We love the e-Track key box system! We are able to ensure that keys remain on property and always know who has the keys at any given time. The customer service is excellent as well."
Victoria OwensHuman Resources Manager
"It’s been a pleasure! I’m among the first Hyatt Place hotels to implement an electronic lockbox, and our corporate engineer is interested in its progress as well. I would gladly promote e-Track to our other hotels."
Bill StyckGeneral Manager
"We’ve deployed e-Track across multiple UK sites to manage vehicles, HGVs, and building keys. The system has significantly improved visibility and control; by applying specific user permissions, we ensure only authorized staff have access, reducing risk and maintaining compliance. Operationally, e-Track has streamlined our key handling and saved us valuable time. It was a professional rollout that has quickly become a standard part of our processes. We highly recommend e-Track to any organization where security and efficiency are critical."
Lee HornsbyProven Results Across Industries
Discover how e-Track helps leading organisations reduce key loss, cut replacement costs, and improve operational efficiency. Our solutions are trusted across automotive, fleet, logistics, government, and security sectors.

How Forge Logistics Eliminated Manual Key Management and Reduced Risk
- 200 fleet keys fully managed
- Manual distribution eliminated
- Zero driver offence points since install

The London Clinic’s Move to Intelligent Key Management
- 700+ keys managed estate-wide
- Full audit trails across departments
- Seamless migration, zero downtime

Big Motoring World Implements Efficient e-Track Vehicle Key Management Systems
- 5,000 minutes per month saved
- Zero lost keys in 12 months
- £3,000+ saved in key replacements
Key Management Solutions by Industry
Automotive Dealerships
Secure and track vehicle keys across sales, service, and fleet operations, reducing losses and speeding up daily handovers.
Dealership SolutionsPolice Fleet
Maintain strict control, accountability, and compliance for keys, vehicles, and secure assets across stations and teams.
Police SolutionsProperty Management
Manage access to buildings, plant rooms, and shared assets with full visibility across sites and teams.
Property SolutionsTransport & Logistics
Control high-volume vehicle keys and yard operations while keeping fleets moving and fully auditable.
Transport & Logistic SolutionsHealthcare
Protect critical access points, equipment, and staff keys while supporting compliance in fast-paced environments.
Healthcare SolutionsSecure Facilities
Centralise key control for guarded sites, secure locations, and critical infrastructure with full audit trails.
Secure Facility SolutionsLooking to contact e-Track?
e-Track in Action
See what e-Track is doing and talking about.

What The Security Event 2026 Revealed About Modern Electronic Key Management
At this year’s The Security Event 2026, one thing became clear: organisations are no longer just looking for visibility over their keys, they want real control.
Read more
Standard vs Enterprise: Choosing the Right Software Platform
At e-Track, our software is designed to give you complete control, visibility, and accountability across your keys, assets, users, and sites.
Read moree-Track Showcases Trinity & Neo at Automotive Management Live
e-Track recently attended Automotive Management Live, where we had the opportunity to showcase our latest key management innovations.
Read moreFrequently Asked Questions
A key management system (also called an electronic key cabinet) is a secure solution that stores, tracks, and controls access to physical keys and assets. Unlike traditional keys on hooks or manual logbooks, these systems use RFID key tags, cloud-based software, and multi-factor authentication to provide real-time visibility into who accessed keys, when, and for how long. This eliminates key loss, improves security, and ensures complete audit trails for compliance.
Electronic key management system price varies based on capacity, features, and customisation. Entry-level systems for small businesses start around £2,000-£3,000, while enterprise solutions for dealerships or fleet management range from £5,000-£15,000+. e-Track offers flexible purchase plans and financing options from £199/month to match your budget. Contact us for a tailored quote based on your specific requirements.
e-Track key management systems include:
- Authentication: Multi-factor options including PIN codes, fingerprint biometric readers, or RFID access cards
- Physical security: High-grade mild steel construction (1.5mm standard, 3mm high-secure), High-Secure range comes with 6mm reinforced doors, 7-lever cabinet key override, multi-point locking bars, optional anti-tamper seals
- Digital security: Encrypted data transmission, role-based permissions, tamper alerts
- Compliance: Automatic audit trails, real-time activity logging, exportable reports for ISO/HSE compliance
- Insurance standards: Meets UK insurer requirements for secure key storage
All electronic key cabinets are manufactured in the UK to ISO 9001:2015 and BS 7984 standards. Far more secure than a standard digital key safe.
For car dealerships and fleet operations, e-Track key management systems solve critical challenges:
- Reduce key loss: Real-time key tracking eliminates missing keys
- Speed up key access: Find any key in under 30 seconds
- Lower insurance costs: Proof of secure storage reduces premiums
- DMS integration: Connect with existing dealership key management systems
- Customer experience: Faster vehicle handovers, improved service
- Compliance: Complete audit trails for security and accountability
Trusted by Vertu Motors, Group 1 Automotive, Big Motoring World, and 200+ UK dealerships for car dealership key management and vehicle key management systems.
Installation: e-Track's UK-based technical team handles professional installation, typically completed within one day for standard systems. We provide full training and system setup.
Maintenance:
- 12 months parts and labour warranty
- Lifetime warranty on e-fobs (RFID key tags)
- Remote software updates included
- Replacement parts available throughout system life
Average system lifespan: Build to last 15+ years (T&C applied)
Yes. e-Track key management system software integrates seamlessly with:
- Dealership Management Systems (DMS)
- Access control systems
- Fleet key management platforms
- Vehicle fleet management systems
- Property management software for keys property management
- Custom integrations via web API
Our technical team works with you to ensure smooth integration with your existing infrastructure.
e-Track offers superior value through:
- UK Manufacturing Quality: Built in Birmingham to last 15+ years
- Modern Technology: Cloud-based software, mobile access, real-time visibility
- Local Support: UK-based team for installation, training, and ongoing support
- Cost-Effective Solution: Flexible financing from £199/month with transparent pricing
- Proven Track Record: 1,000+ installations, 350+ businesses, 15+ years’ experience
Choose based on your industry and specific needs:
- Small teams (20-50 keys): Entry-level key cabinet with cloud software
- Medium operations (50-200 keys): Multi-cabinet installation with centralised control
- Key management system large enterprises (200+ keys): Networked systems across multiple locations with full integration
Not sure? Contact us for a free consultation and system recommendation.
Yes. e-Track provides complete key management accessories including:
- RFID key tags (impact-resistant, lifetime warranty)
- Anti-tamper seals for added security
- Biometric readers for fingerprint authentication
- Mounting hardware and cabinet key accessories
- Replacement parts and upgrade options
All accessories are designed to work seamlessly with e-Track systems.
