Electronic Key Management Solutions

e-Track key management systems eliminate key loss, improve security, accountability, and provide complete audit trails. Trusted by over 350+ UK businesses, including automotive dealerships, police forces, property managers, and logistics operations.

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Trusted by Leading UK Organisations

500+Global Customers
150,000+Keys Tracked Daily
1000+UK Installations
20+Years Experience

Key & Asset Management Solutions

Cloud Hosted Web Software

e-Track Web Software is the central control platform behind every e-Track system. It gives you real-time visibility of keys, assets, users, and activity across your entire organisation, all from a single dashboard. Take key visibility, control and reporting to the next level.

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Your Challenges. Our Solutions.

Why Your Business Needs a Key Management System? Most organisations still using keys on hooks or manual logbooks face three critical problems:

Increased Productivity

Reduce time spent searching for keys with real-time transaction logs, rapid key location tools, and automated overdue return alerts. Improve accountability, eliminate lost key frustrations, and keep your team focused on more productive tasks.

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Clear Audit Trail

Maintain complete accountability with a detailed record of every key movement. Exportable reports, role-based permissions, and comprehensive audit logs make compliance, investigations, and audits simple and efficient.

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Zero Security Breaches

Protect keys and assets with secure, tamper-resistant cabinets, flexible access methods, and instant unauthorised access alerts. Calibrated key positions ensure every key is accounted for, helping prevent losses and strengthen site security.

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The Key Cabinet Process

Explore the e-Track process, designed to simplify key management and enhance security for your business in 6 simple steps.

1. The System

Store vehicle or facility keys in our intelligent key management system. Each key is tracked with impact resistant RFID key tags for seamless reliable dentification.

2. The Setup

Staff authenticate using PIN, fingerprint, or access card. Only authorised personnel can access specific keys based on permissions you set assign in e-Track web.

3. Connect

Our cloud-hosted key management software logs every action. View live dashboards, receive instant alerts, and securely export detailed audit reports

The Key

4. Cross-system Compatibility

Our systems are designed to work seamlessly with each other across multiple sites, the perfect solution for continuous growth.

5. Central Control

Admin level permissions allow businesses to control who has access to what key, cabinet and group all from one centralised software platform.

6. Insights & Expansion

Run reports, prove compliance and integrate via API. Ensuring that our solutions integrate seamlessly with your existing setup.

Quality You Can Trust

Built to Last. Trusted to Perform.

Join 350+ organisations that switched to e-Track in the past 5 years for superior quality, local support, and unbeatable value.

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Engineered for Longevity

Unlike competitors using lightweight aluminium, e-Track electronic key cabinets are manufactured in the UK from 1.5-3mm high-grade mild steel with 3-6mm reinforced doors. Our systems are designed to operate for 15+ years, reducing total cost of ownership.

Intelligent Innovation

e-Track holds 7 UK patents for key management innovations. We invested over £4 million in R&D (2020–2025) to deliver cutting-edge features like beacon warning systems, biometric readers, and cloud-based fleet integration that others can't match.

Allianz Approved Insurance

Every e-Track high-secure key cabinet meets Allianz insurance-approved standards with 7-lever key override, multi-point locking bars, encrypted access protocols, and tamper-proof construction. The most secure cabinet on the market.

Scalable & Connected

Whether you manage one location or 50, e-Track key management software scales effortlessly. Integrate with existing access control systems, Dealership Management Systems (DMS), and fleet management platforms via our robust web API.

Trusted by Top Businesses

From Marriott Hotels and Hyatt to Vertu Motors and Big Motoring World, e-Track is the key management system of choice for organisations that demand reliability, security, and proven ROI.

UK Support & Solutions

Get expert installation, training, and ongoing support from our Birmingham-based team. We offer flexible purchase plans, hire options, and financing to match your budget without compromising on quality.

What Our Valued Customers Say

We aim to provide excellent customer service for all of our clients.

Proven Results Across Industries

Discover how e-Track helps leading organisations reduce key loss, cut replacement costs, and improve operational efficiency. Our solutions are trusted across automotive, fleet, logistics, government, and security sectors.

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Key Management Solutions by Industry

Automotive Dealerships

Secure and track vehicle keys across sales, service, and fleet operations, reducing losses and speeding up daily handovers.

Dealership Solutions

Police Fleet

Maintain strict control, accountability, and compliance for keys, vehicles, and secure assets across stations and teams.

Police Solutions

Property Management

Manage access to buildings, plant rooms, and shared assets with full visibility across sites and teams.

Property Solutions

Transport & Logistics

Control high-volume vehicle keys and yard operations while keeping fleets moving and fully auditable.

Transport & Logistic Solutions

Healthcare

Protect critical access points, equipment, and staff keys while supporting compliance in fast-paced environments.

Healthcare Solutions

Secure Facilities

Centralise key control for guarded sites, secure locations, and critical infrastructure with full audit trails.

Secure Facility Solutions

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e-Track in Action

See what e-Track is doing and talking about.

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Frequently Asked Questions

A key management system (also called an electronic key cabinet) is a secure solution that stores, tracks, and controls access to physical keys and assets. Unlike traditional keys on hooks or manual logbooks, these systems use RFID key tags, cloud-based software, and multi-factor authentication to provide real-time visibility into who accessed keys, when, and for how long. This eliminates key loss, improves security, and ensures complete audit trails for compliance. 

Electronic key management system price varies based on capacity, features, and customisation. Entry-level systems for small businesses start around £2,000-£3,000, while enterprise solutions for dealerships or fleet management range from £5,000-£15,000+. e-Track offers flexible purchase plans and financing options from £199/month to match your budget. Contact us for a tailored quote based on your specific requirements. 

e-Track key management systems include: 

  • Authentication: Multi-factor options including PIN codes, fingerprint biometric readers, or RFID access cards 
  • Physical security: High-grade mild steel construction (1.5mm standard, 3mm high-secure), High-Secure range comes with 6mm reinforced doors, 7-lever cabinet key override, multi-point locking bars, optional anti-tamper seals 
  • Digital security: Encrypted data transmission, role-based permissions, tamper alerts 
  • Compliance: Automatic audit trails, real-time activity logging, exportable reports for ISO/HSE compliance 
  • Insurance standards: Meets UK insurer requirements for secure key storage 

All electronic key cabinets are manufactured in the UK to ISO 9001:2015 and BS 7984 standards. Far more secure than a standard digital key safe. 

For car dealerships and fleet operations, e-Track key management systems solve critical challenges: 

  • Reduce key loss: Real-time key tracking eliminates missing keys 
  • Speed up key access: Find any key in under 30 seconds  
  • Lower insurance costs: Proof of secure storage reduces premiums  
  • DMS integration: Connect with existing dealership key management systems
  • Customer experience: Faster vehicle handovers, improved service 
  • Compliance: Complete audit trails for security and accountability 

Trusted by Vertu Motors, Group 1 Automotive, Big Motoring World, and 200+ UK dealerships for car dealership key management and vehicle key management systems. 

Installation: e-Track's UK-based technical team handles professional installation, typically completed within one day for standard systems. We provide full training and system setup. 

Maintenance: 

  • 12 months parts and labour warranty 
  • Lifetime warranty on e-fobs (RFID key tags) 
  • Remote software updates included 
  • Replacement parts available throughout system life 

Average system lifespan: Build to last 15+ years (T&C applied)

Yes. e-Track key management system software integrates seamlessly with: 

  • Dealership Management Systems (DMS) 
  • Access control systems 
  • Fleet key management platforms 
  • Vehicle fleet management systems 
  • Property management software for keys property management 
  • Custom integrations via web API 

Our technical team works with you to ensure smooth integration with your existing infrastructure. 

e-Track offers superior value through: 

  • UK Manufacturing Quality: Built in Birmingham to last 15+ years 
  • Modern Technology: Cloud-based software, mobile access, real-time visibility
  • Local Support: UK-based team for installation, training, and ongoing support 
  • Cost-Effective Solution: Flexible financing from £199/month with transparent pricing 
  • Proven Track Record: 1,000+ installations, 350+ businesses, 15+ years’ experience 

Choose based on your industry and specific needs: 

  • Small teams (20-50 keys): Entry-level key cabinet with cloud software  
  • Medium operations (50-200 keys): Multi-cabinet installation with centralised control
  • Key management system large enterprises (200+ keys): Networked systems across multiple locations with full integration 

Not sure? Contact us for a free consultation and system recommendation. 

Yes. e-Track provides complete key management accessories including: 

  • RFID key tags (impact-resistant, lifetime warranty) 
  • Anti-tamper seals for added security 
  • Biometric readers for fingerprint authentication 
  • Mounting hardware and cabinet key accessories 
  • Replacement parts and upgrade options 

All accessories are designed to work seamlessly with e-Track systems.